For all field trips, please read policies:
- BP 6153 School-Sponsored Trips
- AR 6153 School-Sponsored Trips
- BP 3541.1 School-Related Trips
- AR 3541.1 School-Related Trips
For field trips which include a Special Needs student:
Field Trip Required Forms
| Form | Routine In-District | Extended In-State | Out-of-State |
|---|---|---|---|
| E 6153(a) Preliminary Field Trip Preparation (10 months in advance for Out-of-State; 18 months in advance for international) | No | No | Yes |
| E 6153(c) Field Trip Information Form | Yes | Yes | Yes |
| E 6153(d) Verification of Field Trip Information | Yes | Yes | Yes |
| E 6153(e) Field Trip Questionnaire | No | Yes | Yes |
| E 6153(f) Student Indemnification Statement | Yes | Yes | Yes |
| E 6153(g) Student Behavior Contract | No | No | Yes |
| E 6153(h) Chaperone/Volunteer Indemnification Statement | Yes | Yes | Yes |
| Volunteer Screening Process for chaperone background check | Yes | Yes | Yes |
| E 6153(i) Permission to Travel Outside the United States (only if trip is international) Also refer to www.Travel.State.Gov for specific information on international travel. | No | No | Yes |
| E 3541.1(a) Driver Registration Form (if students are being driven) | Yes | Yes | Yes |
| E 3541.1(b) Private Vehicle Transportation Safety Check (if being driven in private vehicle) | Yes | Yes | Yes |
| E 3541.1(c) Booster Seat Safety Check (depending on size of student) | Yes | Yes | Yes |
| E 6153.1(a) Field Trip Participation Consent Form for Medically Fragile/Intensive Needs (if needed) | Yes* | Yes* | Yes* |
| E 6153.1(b) Field Trip Accommodation Plan; Students with Medical Needs (if needed) | Yes* | Yes* | Yes* |
| Flight Itinerary | No | Yes* | Yes |
| Daily Itinerary | Yes | Yes | Yes |
| List of contacts including cell phone of teacher chaperone(s) | Yes | Yes | Yes |
| List of certified teachers that will be chaperoning | Yes | Yes | Yes |
| List of chaperones that will be the same gender as students they supervise | Yes** | Yes** | Yes |
| All chaperones will need a background check | Yes | Yes | Yes |
| Insurance summary | Yes | Yes | Yes |
| Due to safety concerns, no 9-15 passenger vans may be used. 8-passenger (or less) mini vans are allowed. | Yes | Yes | Yes |
| * Special needs/medically fragile student(s) only ** If overnight, only | |||